Data Management Skills

Five Data Management Skills that are important for successfully managing and using information.

Looking at and Analyzing Data. The ability to use data effectively to improve your programs, including looking at lists and summaries, looking for patterns, analyzing results, and making presentations to others. Includes familiarity with the data available to you; knowledge of the goals of your program; understanding the needs of your clients/audiences; and willingness to explore creative approaches to using data.

Navigating Database Software. Knowing how to use database software to find records, sort, review, edit, print, and other functions. Knowing how to use built-in forms and reports in a database. Exploring the software and learning various functions and features. Writing queries and reports using available tools; copying data into Excel or other formats for further analysis.

Data Integrity. Understanding definitions, program guidelines, and sources of data. Developing clear channels of communication. Reviewing data and working with colleagues to make sure that data is accurate. Being aware of potential weaknesses in the data when analyzing and using the data.

Managing Accounts and Files. Keeping track of online accounts and helping others to keep track of their accounts, usernames and passwords. Knowing how to organize files and folders on your computer or network. Knowing how to copy, move, upload or download files and photos; understanding how to use email to send attachments.

Database Design and Planning. Understanding database design concepts, including "relational database design" concepts (table structure; one-to-many relationships). Understanding the benefits and limits of various types of databases, including PC and online databases. Ability to participate in short-term and long-term planning about database projects and to decide how to efficiently store and analyze various types of data.

Developed by: The Skills Library * Jennifer Leonard *