Setting a Default Entry on a Form

You can use Design View on a form to set a default entry for a field. For example, if all of the students in your database live in the same city or town, you can set that city or town as the default for all entries. (If anyone lives in a different town, you can type in exceptions as needed.)

1. Open the form
2. On the menubar, click View, Design View.
3. The form will switch to Design View which allows you to edit and customize the form.
4. Optional: If the form is marked with a grid of dots, you can change that setting by clicking View, Grid on the menubar.
5. On the menubar, click View, Properties to open the Properties Box. The Properties Box allows you to change settings for the form or for any of the controls on the form.
6. Single click on the textbox for the field you want to set a default, such as the City field. (Left click very lightly on the field. It will be selected with handles (dots) around all sides.)
7. In the Properties Box, click on the tab for data, and in the line for Default, type the name of your city or town.
8. On the menubar, click File, Save and then View, Form View to return to the regular Form View.